Creating a COVID-Safe workplace

COVID-Safe workplaces clean-up

To enable more of our staff to return to the workplace we need to perform necessary clean-up activities to help create COVID-Safe workplaces. For more information about the clean-up including resources visit the COVID-Safe workplaces clean-up page on the DCJ intranet. To access this intranet page you will need to be logged into your DCJ account via Citrix/OKTA.

Guidelines for COVID-Safe Workplace Operations

The Guidelines for COVID-Safe Workplace Operations (PDF , 786.0 KB) have been developed to support the recommissioning and operation of DCJ Workplaces to ensure they are a COVID-Safe.

COVID-19 Workplace Safety Plans

The DCJ Board has agreed that all DCJ workplaces should have a COVID-19 Workplace Safety Plan. Development of a COVID-19 Workplace Safety Plan is also consistent with DCJ’s ongoing obligations under the Work Health and Safety Act 2011 to protect the safety and wellbeing of its staff, volunteers, clients and other visitors to the workplace.

A COVID-19 Workplace Safety Plan will be required for each workplace including operational and office based workplaces, using the template. The Plan is to be completed by business units and should be tailored to the needs of the staff within that unit and its operating requirements.

A copy of the completed plan is to be:

• emailed to coronavirus.questions@justice.nsw.gov.au,
• retained on site (e.g. local TRIM file)
• provided to the local HRBP WHS / District WHS teams.

A Blueprint has been developed to assist with the completion of the COVID-Safe Workplace Safety Plan. The blueprint provides a visual guide for the hygiene controls, including signage, decals and sanitiser dispenser requirements for each space type in the workplace.

Links

• COVID-19 Workplace Safety Plan (DOCX , 103.8 KB)
• COVID-19 Workplace Safety Plan – Quick Reference Guide (PDF , 98.9 KB)
• COVID-19 Workplace Blueprint (PDF , 1.2 MB)

Please note: Infrastructure and Assets have completed site assessments at the following densely populated office workplaces which is limited to physical workspaces only:

• 2 Cavill Avenue Ashfield
• 4-6 Cavill Avenue Ashfield
• 223 Liverpool Road Ashfield
• 320 Liverpool Road Ashfield
• 23-31 Moore Street Liverpool
• 191 Cleveland Street Strawberry Hills
• 219 Cleveland Street Strawberry Hills
• 20 Lee Street Henry Deane Building
• 50 Phillip Street
• 160 Marsden Street Parramatta Justice Precinct Offices

Copies of these site assessments can be obtained by emailing coronavirus.questions@justice.nsw.gov.au.

Other aspects of work, health and safety remain the responsibility of business unit managers.

Ongoing maintenance of COVID-Safe Workplace Safety Plans

Monitor and Review of Workplace Safety Plans

Workplaces should actively review workplace arrangements and COVID-19 control measures and address any issues of concern, in consultation with workers and their representatives (e.g. HSRs), especially when restrictions or public health advice changes.

Recommended timeframe for review: every 2 months, or as changes occur.

Workplaces should ensure they:

• Take immediate actions to improve or change any control measures that are not effective
• Consult with your workers, HSR/WHS Committee Members, and HRBP/District WHS teams, and other corporate citizens (e.g. wardens, first aiders, etc.)
• Implement additional control measures if needed
• Address changes to the external and internal issues that can affect health and safety at work including any changes to public health directions
• Document changes within the Workplaces Safety Plan
• Communicate changes to staff for their awareness.

Workplace Safety Plans should be made accessible to staff. Safety Plans can be shared via the following means:

• Printing the current version and placing on the staff/WHS Noticeboard
• Retaining a copy of the plan in a central location, such as a local TRIM file and reference to this location shared with staff
• Communicating the Workplace Safety Plans via staff/team meetings, etc.

Updated Workplace Safety Plans should be emailed to coronavirus.questions@justice.nsw.gov.au so that we can update our master list.

Workplace Safety Plans should be retained at the workplace (e.g. local TRIM file) and in accordance with DCJ records management procedures.

Old or out of date plans should be removed – clearly mark them as obsolete and archive.